Your privacy
How R&S Legacy Gymnastics collects and uses your information.
Privacy Policy
R&S Legacy Gymnastics Ltd
Effective Date: 27 July 2026
1. Introduction
R&S Legacy Gymnastics Ltd (“we”, “our”, or “us”) is committed to protecting your privacy and ensuring your personal information is handled safely, securely, and in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
This Privacy Policy explains how we collect, use, store, and protect your personal information when you enrol in our gymnastics classes, visit our website, contact us, or use any of our services.
2. Who We Are
R&S Legacy Gymnastics Ltd
Email: radcliffesaleslimited@gmail.com
Website: www.rs-legacy.com
3. Information We Collect
We may collect the following information:
Parent/Guardian Information
- Full name
- Address
- Telephone number
- Email address
- Emergency contact details
Child Information
- Full name
- Date of birth
- Medical conditions, allergies or additional needs relevant to participation
- School attended (where applicable)
- Attendance records
Payment Information
- Billing address
- Payment history
- Membership details
Please note that we do not store full card payment details.
4. How We Use Your Information
We use your information to:
- Register gymnasts onto classes
- Deliver safe gymnastics sessions
- Contact parents regarding classes and emergencies
- Manage bookings and waiting lists
- Process payments
- Provide customer support
- Monitor attendance and progress
- Meet safeguarding obligations
- Comply with legal and insurance requirements
- Improve our services
5. Our Legal Basis for Processing
We process personal information because:
- It is necessary to perform our contract with you.
- It is necessary to protect the vital interests of your child in an emergency.
- We have legal obligations to maintain appropriate records.
- We have a legitimate interest in operating our gymnastics club.
- Where required, we obtain your consent.
6. Medical Information
Medical information is collected solely to help us keep your child safe during gymnastics activities.
This information is only shared with coaches where necessary and is treated as confidential.
7. Photography and Video
From time to time we may take photographs or videos during classes, events or competitions.
These images may be used for:
- Social media
- Our website
- Promotional material
- Club displays
We will always request your consent before using identifiable photographs of your child for marketing purposes.
You may withdraw your consent at any time.
8. Sharing Your Information
We never sell your personal information.
We may share information with:
- British Gymnastics (where membership is required)
- Competition organisers
- Our insurers
- Payment providers
- IT and booking software providers
- Emergency services where necessary
- Legal or regulatory authorities where required by law
All third parties are expected to keep your information secure.
9. Data Security
We take reasonable technical and organisational measures to protect your information, including:
- Password-protected systems
- Secure cloud storage
- Restricted access to personal information
- Secure disposal of outdated records
10. How Long We Keep Information
We only retain personal information for as long as necessary.
Typically:
- Membership records – up to 7 years after leaving the club
- Financial records – 6 years in accordance with HMRC requirements
- Safeguarding records – as required by safeguarding guidance
- Consent forms – whilst your child remains a member
11. Your Rights
Under UK GDPR you have the right to:
- Access your personal information
- Correct inaccurate information
- Request deletion of your information (where legally permitted)
- Restrict processing
- Object to processing
- Request transfer of your information
- Withdraw consent where processing is based on consent
To exercise any of these rights, please contact us using the details above.
12. Cookies
If our website uses cookies, they help improve your browsing experience.
You can control cookies through your browser settings.
13. Children’s Privacy
We collect children’s information only through their parent or legal guardian and only where necessary to provide gymnastics coaching safely.
14. Changes to this Policy
We may update this Privacy Policy from time to time.
The latest version will always be available on our website.
15. Contact Us
If you have any questions about this Privacy Policy or how we handle your personal information, please contact:
R&S Legacy Gymnastics Ltd
Email: radcliffesaleslimited@gmail.com